AZTWS Board Meeting
October 24, 2016
Meeting Minutes
Conference Call
3:00-4:30PM
Attendees: Scott Sprague (President), Kay Nicholson (President-elect), Dana Warnecke (Treasurer), Mike Sorum (Recording Secretary), Tiffany Sprague (Board Member), Holly Hicks (Board Member), Dean Pokrajac (Webmaster) Dan Sturla
Not Present: Ryan Revells (Corresponding Secretary)
Housekeeping None.
Approval of September Minutes
- Tiffany motioned and Dana seconded. Motion carried with changes.
Current Business
Update AZTWS Operations Manual (Ryan)
- Not Present.
Treasure’s Report (Dana)
AZ-TWS Treasurers Report, 1 October 2016 (3rd Quarter 2016)
30 June 2016 1 Oct 2016
General Funds:
Chase Checking 41,878.14 10,184.29 ING Savings 1,071.49 31,094.50i
Sub-Total 42,949.63 41,278.79
Memorial Garden, ING 731.82 732.56
Continuing Education, ING 6604.65 6,611.27
WildHare, ING 3846.94 3,850.80
Sub-Total 11,183.41 11,194.63
Grand Total 54,133.04 52,473.42
Cash Flow June 30th, 2016 –– October 1st, 2016 2nd Quarter
INFLOWS
Chapter Dues – National (2016-2nd Quarter) 60.00
Chapter Dues – Chapter (Cash-Techniques Wkshp) 55.00
Interest Income – Chase Checking 0.56
Interest Income – ING Savings 34.23
Merchandise Sales – (Techniques Wkshp) 110.00
Domestic Wire Fee Reversal for 30,000 cash transfer from
Chase Checking to ING Savings – 35.00
Personal Use Error – Dana Warnecke Reimbursementii 131.95
Personal Use Error – Invincible Nail Salon Charge Reversaliii 30.00
Personal Use Error – Garnet Hill EFT Refundiv 81.05
TOTAL INFLOWS 537.79
OUTFLOWS
2016 Techniques Workshop Expensesv 217.19
2016 National Meeting – Student Travel Grant Sponsorship 500.00
Conference Call Service 67.33
Domestic Wire Fee for 30,000 cash transfer from
Chase Checking to ING Savings 35.00
Check Supply Order & Temporary Checks 15.97
National Dues for Officers (1 Family Membership – Spragues) 120.00
President Elect 2016 National Meeting Attendancevi 1,079.97
Personal Use Error – Garnet Hill & Aztec Optical 131.95
Personal Use Error – Invincible Nail Salon Charge 30.00
TOTAL OUTFLOWS 2,197.41
OVERALL TOTAL – Net Loss -1,659.62
i Transferred $30,000.00 from General Checking to ING Savings
ii Account Reimbursement from Dana Warnecke for accidental credit card charges for personal use to Garnet Hill (99.95), Aztec Optical (32.00) – total $131.95
iii Charge Reversal 30.00
iv EFT Merchandise Refund Credit to TWS account from Garnet Hill $81.05
v Porto-Jon $197.74; Certificates $19.45
vi Registration for National Conference- 520.00; Airfare – 559.97
Newsletter report (Scott)
- Fall newsletter is done.
Elections Committee Report (Scott)
- There is one candidate for each position.
Awards Committee Report (Scott)
- No nominations.
- Due date November 18th.
- Reduce the requirement for nominations?
- Remove supporting letter requirement?
Raleigh Chapter and Sections Meeting Report (Tiffany)
- Gift memberships will be offered by the national TWS..
- ACTION ITEM: Tiffany to put together ideas on how to utilize the gift membership as a tool for membership.
- There is interest in having positions statements in a policy library.
- Education for certification programs.
- TWS Network online directory.
Legislative Possibilities (Mike/Jon H.)
- Representative for the AZTWS must be registered at state capital.
- AZFWS employees may not be able to lobby.
Student Liaison Report (Holly)
- Nothing to report.
Membership report (Chris)
- Not present.
Webmaster report (Dean)
- Membership numbers?
- Renewal sent out automatically.
Continuing Education Survey (Mike)
- Poor response.
- Dean will send a survey monkey.
2017 Albuquerque Conference Fundraising (All)
- ACTION ITEM: Scott to send out an email to board members to contact possible sponsors.
JAM 2017
- Seeking timeline items for T-shirts.
- Quiz bowl guidance.
- Looking for judges for student poster presentations.
- Special recognition for Dave Brown.
Opportunities Report (Scott/Callie/Dean)
- Callie emailing out opportunities.
- Dean on webpage for ongoing opportunities.
Update on Fun Shoot Potential (Dan/Scott)
- Dan will be organizing.
- Timing will be after finals and before classes resume.
Good of the order
- None
Adjournment
TION ITEMS
- Tiffany to put together ideas on how to utilize the national TWS gift membership as a tool for AZTWS membership.
- Scott to send out an email to board members to contact possible sponsors for the national TWS conference next year.