July 2016 AZTWS Board Meeting Minutes

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AZTWS Board Meeting

July 25, 2016

Meeting Minutes

Conference Call

3:00-4:30PM

Attendees: Scott Sprague (President), Mike Sorum (Recording Secretary), Dana Warnecke (Treasurer), Tiffany

Sprague, (Board Member) Dean Pokrajac, Callie Hartson

Not  Present:  Kay  Nicholson  (President-elect),  Holly  Hicks  (Board  Member),  Ryan  Revells  (Corresponding

Secretary)

 

Housekeeping  None

 

Approval of June Minutes

  • Dana motioned for approval with revisions and Tiffany seconded with unanimous approval.

 

Old Business

 

Opportunities for Members/Students (Scott)

  • Volunteer opportunities list on website and calendar.
  • Action Item: Callie to email to student chapters about volunteer opportunities.

 

Techniques Workshop (Dana)

  • Did not receive snack reimbursement receipts.
  • Action Item: Dana to email Samantha Vaughn and Jon Hicks for receipts so they can be reimbursed for their expenses.

 

Current Business

 

Update AZTWS Operations Manual (Ryan)

  • Not present

 

Treasurer’s Report (Dana)

  • Provided second quarter report with a net gain documented (Figure 1).
  • TWS dues reimbursements processed for Tiffany and Scott.
  • Checking account balance of $30,000 wire transferred to general savings.
  • Reserve of $11,000 in checking account.
  • Paid $500 student travel grant for nationals.
  • AZTWS needs a $30,000 balance prior to the JAM.
  • Looking at years hosting the meeting to determine if cohosting is feasible based on year-end balances (Figure 2).
  • The source for the continuing education fund is interest from the deposits and income from the workshops.
  • Dana motioned and Mike seconded to use 25 % of plenary and workshop income to go towards educational scholarships. Motion carried.

AZ–TWS Treasurers Report, 31 March 2016 (1st Quarter 2016)

 

General Funds:

31 March 2016                    30 June 2016

Chase Checking 38,661.20 41,878.14
ING Savings 1,070.43 1,071.49
Sub–Total 39,731.63 42,949.63

 

Memorial Garden, ING 731.09 731.82
Continuing Education, ING 6,598.10 6604.65
WildHare, ING 3,843.12 3846.94
Sub–Total 11,172.31 11,183.41

Grand Total                                   50,903.94                          54,133.04

 

Cash Flow March 31st – June 30th, 2016 – 2nd Quarter

 

INFLOWS

Chapter Dues – National: 195.00 (2016-1st Quarter)

Chapter Dues – Chapter (PayPal): 0.00

Interest Income – Chase Checking: 1.03

Interest Income – ING Savings: 12.16

Merchandise Sales: 0.00

JAM 2016 Revenue* (RegOnline + PayPal + Cash): 6570.03

Credit f/NAU Student Chapter Travel Grant Return: 500.00

Credit f/Returned judges discount f/T. Hildebrandt: 30.00

TOTAL INFLOWS: 7308.22

 

OUTFLOWS

2016 JAM Expenses: 432.93

2016 Student Chapter Travel Grants: 1600.00

Conference Call Service: 138.08

Dues for Officers to National (3 Single Memberships): 243.00

President Elect 2015 National Meeting Attendance: 1665.11

TOTAL OUTFLOWS: 4079.12

OVERALL TOTAL – Net gain +3229.10

Newsletter report (Scott)

  • Summer newsletter now available.

 

Membership report (Chris)

  • Nothing since last report.

 

Webmaster report (Dean)

  • Minutes, newsletter and continuing education updated.

 

Student chapter report (Scott)

 

Training/education opportunities and Survey (Mike)

  • Capture class: Anne Justice Allan is available for a 3-4 course.
  • Drones: Sensyfly drones has responded. Will contact Dr Schaefer and Sanchi from NAU

about their availability for teaching a course.

  • Mobile Apps: Contact Jessica Morano: Sky Island Alliance, Andrew Bridges: Petrified Forest

National park about their availability about a teaching a course.

  • Technical writing: NAU course available online.
  • Field Necropsy: Jason Struthers from Midwestern Veterinary School is available as needed for teaching a course.
  • Workshop catalog  from  national  TWS  has  been  received  with  information  about  past workshops. It will used to determine possible subject areas for workshops.
  • Action item: Dean will send out survey developed by board to determine areas of interest in continuing education.

 

WOW Travel Grant (Scott)

  • Additional funds available for continuing education to aid in travel expenses.

 

New Business

 

TWS Student Travel Grant Award (Scott)

  • TWS Student Travel Grant Award from AZTWS goes to Erin Zylstra in the amount of $500.

 

2017 JAM Farmington, NM in February

  • JAM planning kickoff call-10:30 AZT 8/12/16
  • JAM Planning Manual Updates
  • Melanie has edited the OPS manual. Melanie is also beginning the JAM manual editing.
  • Action item: All-anyone available to review the JAM manual for updates.

 

Adjournment

 

ACTION ITEMS

  • Mike will  formulate  some  form  of  continuing  education  that  would  be  provided  to membership covering subject areas such as capture, monitoring, GIS and other important techniques. Mike will email potential instructors to inquire as to their availability and interest in participation.
  • Callie will email student chapters about educational and volunteer opportunities.
  • Dana to email Samantha Vaughn and Jon Hicks for receipts so they can be reimbursed for expenses.
  • Dean will send out a survey developed by the board to membership to determine areas of interest in continuing education.
  • All- anyone available may review the JAM manual for updates.